by Julie DeLong, A-1 Freeman Moving Group
Boxing up your office seems like a straightforward task, doesn't it? Especially if you are fairly tidy, it looks like all you'd have to do is place your files in a box, your IT stuff in another, load up your office furniture, and you’re done. Sadly, moving your office from one place to another is many times quite a bit more labor intensive than we tend to think it is. Luckily, dodging these simple mistakes when it's time to box up your office can save you a lot of headaches when moving to Killeen.
Mistake #1: A Lack of Organization
Whether you are doing a do-it-yourself move or have hired a moving company to help, the worst thing you can do when it's time to move is start without getting properly organized. You may believe you are organized because you wrote a single item description on the side of the box, but what you need to do is think about what you are going to pack and in what order you're going to pack it. After that, you must distinctly label what is where. Because when you have your boxes loaded up, transported, and unloaded at your destination, you are going to forget which box holds your power cords, and which one has your stapler in it. So, record a list on each box of what's in it to prevent digging, stress, and some hysteria while you get set up again.
Mistake #2: Burying Things You Really Need
If you've ever moved your house, you probably be familiar with that feeling of finding the sheets you haven't needed in 10 years amid unpacking, but not being able to uncover the shampoo and fresh clothes you must have for tomorrow morning. An office move can contain a similar issue. That is the reason that you should pack up the things you are not going to need immediately (such as your tax records from six years ago), and make sure they are placed on the truck first. The items you are going to need quickly (your desk, your computer, your printer, etc.) should all be packed up last so they are the first items you take off the truck. This process helps minimize your work interruption, and assists you to get right back to work once you arrive at your destination.
Mistake #3: Not Using a Timeline or a Checklist
Moving an office to Killeen is a task that usually happens incrementally, which is why it's vital to have the right tools to understand your progress. You should have a timeline mapped out to plan how long it will take to box up your stuff, the amount of time it will take to move it, how long it will take to unpack, and then the amount of time it will take to get everything set back up. The timeline must have some space in it for delays, and it must be connected to a checklist so you can check off tasks as they're finished. If you plan to hire a professional moving company, they will aid you with this process. Flying by the seat of your pants isn't a very good choice for an office move.
Mistake #4: Bringing Stuff You Don't Need to Killeen
Moving your office is an occasion to start over, and to put your best foot forward. But, a lot of folks end up just taking everything with them, no matter if they actually need it. That's why, before you even think about packing, you need to go through all of your stuff in your office and think about if it needs to relocate to the new office location. That broken shredder that you already bought a new one and were storing in the event that you could get it repaired? Do not dirty up your new office with it. The pile of old, but still functional, routers you hung onto in case of an I.T. issue? Well, if they are several years old, they are probably outdated. That pack of musty paper that doesn't fit the copier? Recycle it or hand it to an employee for their kids to scribble on. The more stuff you can get rid of (including digitizing old records so the physical copies are obsolete) the easier your move will be.
Moving your office can be a big job, but with a little bit of preparedness and organization, downtime can be significantly reduced. A-1 Freeman Moving Group has been the office moving expert for over forty years. Our skillful staff can make sure that your office move to Killeen goes issue-free. Contact us today!