How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There is no question that your business will encounter a bit of downtime while you're moving to Killeen, the question is the best way to decrease that time frame. Nowadays, "downtime" describes the time you're offline and cut off from buyers and distributors--not the time spent actually moving furnishings and hardware from point A to point B.
 

You'll find three main aspects to restricting your time offline, and if you implement all three you will be in a position to pull off a smooth changeover. But here is the trick--you can't select two out of three; there is a synchronicity for this method which requires concentration on each one of the three portions.

Point Person and Preparation

If you were to note one thing from perusing this, it is that you'll require one person in control. And that single person's primary undertaking is to deal with all the planning and logistics of the move.

Establish a budget for the move and set your point person free to speak to and employ a professional office moving company in Killeen. Listed here are a few various jobs your internal “concierge” can supervise.

Service providers--everyone from the paper delivery guy to the internet provider--have to be aware of your move time as quickly as possible, and also any adjustments to the scope of their work. Create a schedule of when services may be disconnected in your existing area and when they're going to be live in the new one. If at all possible, there exists a day or two overlap to ensure that you are protected if there's a snafu with the actual move.

Layout

Get your point person a floor plan of the new place when you have any upfit specifics and discuss it with the professional movers in Killeen. This information not only helps calculate prices (ground floor vs elevator, loading docks, and so forth.), however permits the team design the circulation of the move-in. A copy of the layout really will help the designers set desks and chairs and also other components ahead of the move and that subsequently lessens the actual loading in the area.

IT Room

Call it what you will--IT Closet, Server Room, Corridor of Sadness and Confusion--the earlier you establish where that spot is, your IT team will be able to get prepared for running cables and whatnot.

Presumably, should you be moving your office you are also opting for the most up-to-date in technology. In case you have not improved your systems for a while, you're in for a pleasant surprise--that substantial room you needed for all your out of date equipment has shrunk so much that you might simply need a compact closet devoted to the IT stuff.

Now's also a great time to assess your technological accessories--the gear that protects you if something wrong happens. These include your power backups, surge suppressors, fire extinguishers, and HVAC.

Infrastructure

If you're making use of cloud and your team can perform remotely throughout the move, there's a chance you're equipped to keep going without the need of any online outages. In case that is not your state of affairs, be sure that your moving magician has each of these specifics under control.

Your IT team should have all the wiring and hookups for workstations, printers, and telephones confirmed and geared up for action right after the new equipment enters in the door. If you are buying new components, ensure everything is ready so that they can plug it in when the desks and chairs get delivered.

Handling All the Specifics

Your concierge handles all the internal particulars and hands-off details when needed to the moving company, suppliers, and other people that need to be in the loop. This frees up the rest of the employees to stay concentrating on their actual duties instead of wondering where exactly they can find the files. It also helps morale to understand that there will be one individual managing everything, plus they know where to go to eradicate the gossip you will be getting rid of the free coffee.

In a nutshell, for those who have a strategy plus the right point person and office moving company in Killeen employing the program, your company move can be seamless and worry-free.

 

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